MIATTY Travel Policy

Airfare/Rail 

  • Booking: Flights must be booked with our dedicated MIATTY Retreat Travel Team no later than September 17. 

  • Class: 

    • The firm will cover the cost of coach class seats. Premium economy or similar class is permitted for all Partners/Members. 

    • Premium economy is also permitted on regular scheduled flights of five hours or more for all non-Partner/Member attorneys and business professionals. 

    • If you choose to fly first class or purchase upgrades, you will be responsible for the difference in fare or upgrade expenditure. 

    • Billing Code: Travel expenses related to the MIATTY Retreat should be billed to 8526-0000-00000-01-101-537. 

Hotel 

  • The firm is arranging for all hotel reservations at The Newbury Boston for attendees traveling from Boston. Mintz will not reimburse for stays at other hotels.  

  • The firm will assume room charges for the night of Thursday, October 15 for all attendees. The firm will also assume room charges for the nights of Wednesday, October 14 and Friday, October 16 for attendees traveling from California. 

  • If you wish to extend your stay at The Newbury Boston (at your own personal expense or as a section charge, which requires preapproval by Section Management), contact us and we’ll advise you on availability, cost, and cancellation policies. 

  • An email with your hotel confirmation based on your dates selected at registration will be sent in advance of the retreat.  

Expenses 

  • The firm will provide Thursday dinner, Friday breakfast, and Friday lunch as part of the retreat. 

  • The firm will approve and reimburse expenses associated only with meals not provided at the retreat. Please use the following guidelines for meal reimbursements: 

    • Breakfast: $15 

    • Lunch: $25 

    • Dinner: $45 

  • Due to the high cost of room service, room service meal charges will not be approved or reimbursed, unless the total cost, including room service fee, is within the guidelines provided above. 

  • The MIATTY Retreat is intended only for Mintz attorneys and invited speakers. Please do not invite your spouse or guest to join retreat events. We will not reimburse any travel, hotel, or meal expenses used by your spouse or guest. 

  • After the retreat, please submit your expense reports in Emburse Enterprise in a timely manner. They should be charged to Mintz07 Firm Expense – Diversity. All retreat-related costs must be submitted for reimbursement within 45 days of the retreat.  

If you have any questions about this policy, please contact Narges Kakalia.